1. Donation buttons on home page and donations page
2. Contact us page
3. Online ordering of bundles for our community partners – accessed with username and password
4. Volunteer only page – password protected
5. Fundraising page
Paired with NULL & VOID
Bundles of Love Charity provides a bundle of baby basics for families in need. Our 700+ volunteers across 12 locations hand make clothing, sheets, diaper bags, quilts, and afghans. We then bundle these items, along with diapers, baby wash, and baby wipes, and distribute to our 100+ community partners. In 2016, we provided 3,747 bundles across 25 Minnesota counties.
1. Donation buttons on home page and donations page
Financial security is critical to any nonprofit. Our current website is not intuitive to find where donation information. An obvious ‘Donate Here’ button will make it a one click fix. This helps address both short term and long term goals to assist in stabilizing financial systems.
Online ordering of bundles:
Our current system involves emailing 100+ community partners on a monthly basis to find out how many bundles they need. This is a very manual and labor intensive process.
A password protected ordering page with backend database would simplify this significantly. The community partner could log onto the ordering page at any time during the month. They choose how many of each girl, boy, or neutral bundles they need, and place their order. That information can then go to each of the bundling locations so they know how many bundles they need to produce each month.
This eliminates human error in several places. The automation gives volunteers time back to actually making items for the bundles, or other necessary administration work.
This change works on the short-term goal of building stronger relationships with our agencies and long term goals to be able to increase market penetration and add distribution centers to serve more babies.
Password protected page for volunteers:
Currently the leadership team uses Huddle as the online repository for documents. The Huddle site is limited to 25 people, we currently have 20 workgroup leaders and 700+ volunteers that need access to various documents and information.
Contact Us page:
It’s not easy to get a hold of Bundles of Love Charity via the current website. The ability to grow our volunteer base is limited. It also does not currently allow donors to contact us about in-kind donations.
We would like to have a contact us page that has several functions:
-drop downs for what they want to contact us about, like volunteer opportunities, donating money, donating materials, other options
-drop downs for which location they would like their request routed to, out of our seven workgroups and two warehouses
-a database to track all incoming requests so if something is routed incorrectly, we still have the original request and can track/follow up
A strong contact us page helps meet the short and long term goals to grow the volunteer base. It will also contribute to the donation and fundraising goals.
The current website doesn’t make it easy or intuitive to donate to Bundles of Love. A fundraising page can have a ‘Donate Now’ button top and center for easy giving. The page can list our upcoming fundraising events. Corporate sponsorships and endowment opportunities can also be highlighted as ways to donate.
Easier website updates:
Our current website has one person that can access it to update it. A new website will have at least two administrators from our Technology Committee, plus a Board administrator.
Donation button – we want to make donating to Bundles of Love as easy as one mouse click. Making it easier for visitors to donate will lead to increased income, which leads to more bundles going to families in need.
Online bundle ordering automates a time-consuming process. Pull one report and you know which agencies need how many of each bundle type.
Password protected page for volunteers allows our volunteers to help themselves. The board can provide what they need in a safe space away from the general public.
Contact us page will simplify contacting us for both our website visitors and Bundles. Workgroup leaders will be notified of people wanting to volunteer. If people want to make in-kind donations, we can target which workgroup is closest to them for drop off or arranging pick up.
Fundraising page = more donations = more families helped.
Easier website updates are a boon to the Tech Committee. Having multiple people have access to update data and update code ensures continuity and smooth website operation.
Donations: Our finance director will see an increase in donations because we’ve made it easier to give to us. That allows us to purchase items and materials we don’t receive to make the bundles.
Online bundle ordering benefits our community partners, workgroup leaders and our volunteers. The workgroup leaders will know exactly how many of each type of bundle they need to make on packing days, and volunteers know what type of garments need to be made to meet the demand.
Our community partners benefit by ordering bundles when they are ready to order. They don’t have to wait for a phone call or email prompting them to gather their needs.
Password protected page for volunteers
A password protected page would allow us to have sensitive documents available to all who need them, without exposing Bundles of Love Charity to excessive liability. Having this functionality will enhance internal organization operations and building stronger relationships within the volunteer base.
Contact us page
Workgroup leaders and the board benefit from the new contact us pages and database. The workgroup leaders will receive emails with the volunteer requests, while the donations, corporate sponsorships and other questions can come to the board for review and response. The database will allow the board to go back and review all contact throughout the year to ensure proper follow up was done across all workgroups.
Easier website updates
Currently only one person can make changes to our website, and that depends on his work schedule. With a Board level administrator and two day-to-day admins from the Tech Committee, we can be more responsive to changes that need to be made on the fly, or regular updates to backend code.
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